Dealing with documents and information can be one of the most challenging aspects of business. Organizations are increasingly adopting DMS to manage their documents and streamline the creation and flow of documents. DMS provide centralized, secure and version controlled storage of documents.

AKAL’s document management solution will improve how you process this information. Simplify your office by routing paper documents, e-mails, and other files directly into the DMS. Eliminate wasted time searching for paper and replacing lost documents. Access your information the moment you need it, wherever you need it—and manage it all from the convenience of a Web browser.

AKAL’s document management solution enable you to create exactly the system you need.

• Bring files into your system by scanning paper documents, importing electronic documents or converting electronic documents into unalterable images.
• Expand your document management solution with Web Access™ and optical media publishing.
• Add Web publishing to enable public access to your document repository.
• Integrate document management into your existing IT environment.

WorkFlow

Every day, your staff search for the information they need to collaborate more effectively. The manual processes of searching, faxing, photocopying and distributing documents are costly and time-consuming—and they keep your staff from making productive use of the information they’ve found.

AKAL’s Workflow is a flexible framework for optimizing and automating business processes enterprise-wide. With Workflow, documents are automatically moved, copied or deleted based on predetermined rules you design, while automatic notifications ensure prompt action and simplify supervision. Combine the extensive security features of Workflow with the comprehensive security reporting and you have the information you need to accurately assess your business processes to identify bottlenecks, maintain performance comparisons and track document-related activity to improve quality, accountability and productivity.

With Workflow, you:

• Design simple or complex workflow routing rules on a graphical canvas, choosing from a broad palette of workflow actions.
• Maintain integrity of routed documents, given that they never leave the repository.
• Assign field values or annotations and change security access to repository documents from a workflow.
• Specify search criteria for locating a repository document that should be processed by a workflow.
• Specify routing to groups, task and notification escalation, serial or parallel routing, and conditional loops.